Tattoo deposit and cancellation policy generator
Write clear rules for your deposit in two minutes: cancellations, rescheduling, late arrivals and no-shows. A friendly policy that protects your time without putting clients off, ready to copy or download as a PDF. No sign-up.
Your policy
Deposit and cancellation policy
Booking your appointment
To hold your slot and prepare your design, the studio asks for a deposit of $50.
Your booking is a firm commitment, for you and for the studio.
The deposit is deducted from the final price of your tattoo.
Your deposit stays valid for 6 months to set your appointment date.
Cancelling or rescheduling
Let us know at least 48 hours before your appointment to cancel or reschedule: your deposit is then refunded or moved to the new date.
You can reschedule once and keep your deposit. After that, the deposit is non-refundable.
If you cancel less than 48 hours before your appointment, the deposit is kept by the studio, except in the case of force majeure or a medical reason (see below).
Late arrivals and no-shows
If you are running late, let us know as soon as you can: we'll do our best to keep your session. After 30 minutes, the appointment is considered cancelled.
If you don't show up without letting us know, the deposit is kept by the studio. A new appointment can only be booked with a new deposit.
Custom designs
If you cancel after receiving your design, the deposit is kept by the studio to cover the drawing time spent on your project.
If the studio cancels
If we have to cancel your appointment, you choose: a full refund of your deposit, or a new date while keeping your deposit.
Force majeure and medical reasons
In the case of force majeure or a medical reason (for example a contraindication discovered on the day: pregnancy, a new medication), your appointment is rescheduled and you keep your deposit.
Payment
Accepted payment methods for the deposit: Cash, Card, Bank transfer.
Informational template, not legal advice. Have it reviewed if in doubt.
Short version, to paste on Instagram or in your booking message
Booking: $50 deposit, deducted from the final price.
Free cancellation or rescheduling up to 48 hours before your appointment (1 reschedule max).
More than 30 min late or no-show: deposit kept.
Force majeure or medical reason: rescheduled, deposit kept.
If we cancel: full refund or new date, your choice.
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Tattoo deposit FAQ
Why ask for a deposit for a tattoo?
A deposit holds the slot and covers your preparation time. Clients who have paid a deposit are more likely to turn up or warn you in time, which reduces no-shows.
How much should a tattoo deposit be?
There is no standard amount. Many studios ask for a fixed amount for small pieces and a percentage of the quote for larger projects. The deposit should cover your preparation time without discouraging the client.
Can the studio keep the deposit after a no-show?
That is the usual rule, as long as it was clearly communicated in writing before payment. State the notice period, the late arrival allowed and what happens after a no-show.
What happens if the studio cancels?
The client should get their money back or a new date, whichever they prefer. A policy where the studio owes nothing when it cancels may be considered unfair.
Is this template legal advice?
No. It is an informational template to adapt to your situation and local rules. Have it reviewed if in doubt.
Informational template, not legal advice. Have it reviewed if in doubt.